Art Collection Management

Art Collection Management

Tom Holland
Pope Valley Moonlight, 1997

Your artwork is valuable and it is important to you, and the value of your collection is enhanced and protected by good art management practices. We can help you by documenting and storing records of your artwork for organizational, insurance and estate planning purposes.   We maintain strict confidentiality in all aspects of collection management.

It is essential to have accurate, up-to-date records of every piece in your collection for insurance purposes in case of loss or damage.  These records also greatly streamline the preparation of insurance, estate or charitable contribution appraisals.

Depending on your preference, we can set up a fully web-based art management system that is accessible from multiple locations and on mobile devices — or a private stand-alone database resident to your computer.  The web-based systems we use have bank level security technology, unlimited storage and built-in currency converters for international art purchases.

Professional art collection management goes beyond setting up and maintaining an inventory.  It includes reviewing prior appraisals, insurance records, sales receipts and family records and carefully researching missing or erroneous information.  Our years of experience allow us to recognize missing elements in provenance, errors in object descriptions, outdated valuations and potential condition issues.

We can also compile and add artist biographical information to the database, as well as digital copies of invoices, condition reports, insurance policies, appraisals and other paperwork associated with your pieces.

Art Collection Management services include:

• Creating detailed records of your artwork using museum registration standards, including: art details, artist information, reviews, notes, sales history, appraisals, authentication and more. (See complete category listing.)

• Photographing each piece for visual reference.

• Conducting research to establish provenance, if necessary.

• Preparing detailed condition reports using museum registration standards.

• Assisting with the conservation, care and maintenance of your collection.

• Recording  conservation, restoration and cleaning of individual pieces.

• Providing printed and digital catalogs of your entire collection, or selected portions of it.

• Providing printed and digital insurance reports, inventory summary reports, portfolios, art details, artist details and appraisals.

• Tracking the location of your objects with your desired level of precision; e.g., the address, exact floor, room or shelf.

• Managing to whom you sold or loaned an item.

• Coordinating shipping and installation of artwork at secondary locations.

• Recording donated items for tax reporting purposes.

• Importing and exporting collection details to Excel or other database applications.